No Travel Costs – Cut back
Almost immediately you will get
a return on investment because a VoIP unit will last you several years.
Travelling to meetings can be an expense that can be hard for some companies to
financially justify. As you won’t need to travel when using VoIP you will save
both money and time. So by using VoIP you will remove any expenses that
accompany travel. Research has stated that VoIP can be used to hold most
business meetings. A VoIP system will almost always cost less than your annual
spend on travel. When speaking to someone on VoIP it will seem like you’re
sitting next to them. The current economic conditions have made it difficult
for some companies to maintain profits. Your company may find that VoIP is the
way forward as there can be an extravagant cost associated with travelling to
meetings. The people travelling will still need to be paid and their expense
will also need to be covered.
Better Proficiency
You are almost always
guaranteed that an error in communication will occur when your team members are
working from different locations. E-mail and phone generally are not the best
ways to communicate. Quicker decisions can be made with VoIP and therefore your
company’s productivity will be increased. A phone conversation alone can make
it difficult to tell what mood the person you’re speaking to is in. Tasks get
completed quicker when there is good communication. Audio-visual calls are now
available on most VoIP systems. When we can see the person we’re speaking to,
better communication naturally occurs.
Enhanced Employment
You don’t need to bring every
job candidate to your offices. So initially you can find out each candidate’s
suitability for the position by using VoIP. Other decision makers can see the
interview if you get permission from the applicant to record it. So, managers
don’t need to be physically present at an interview to be involved in the
recruitment process.
Staff Holding
Giving a company phone to all
your employees can be expensive. However, companies can more likely to retain
their staff by giving them remote access to work from home. Dissatisfaction
levels with the balance between work and home life stands at 84%. This was from
a survey compiled by the Corporate Executive Board of 50,000 employees. The
commute to the office that employees face every day has been revealed as the
number one reason why people resign from their jobs. VoIP can by employees to
contact their managers when working from home. Most people have Skype on their
laptops.
Interactive Capacity
This is what allows us see
whether our friends are offline are online, send messages, make video calls and
send pictures. Rich media ability is possible because of additional procedures
and application on VoIP. You can use VoIP on a number of different devices
meaning that you have a number of media choices. Therefore, a new market has
been opened to the communications trade. VoIP calls are now able to take place
on mobile phones. However, this always advancing equipment is merely making
customers more challenging. When fax first came to light that was thought of an
advanced phone, so it may be hard for some people to believe that there was a
time when telephones could only make phone calls.
Telephone Movability
Keeping your number the same is
important for many business people. Anywhere you go you can keep the identical
number if you have a VoIP enabled phone. This would be appropriate for those
who regularly travel as part of their business duties. Quite often telephone
numbers need to be changed when you move into a new building. So your phone
number can be retained with VoIP.
Competitive Advantage
We are more likely to trust
someone when we can see them. Companies are now commonly being phoned by
customers on Skype and other VoIP applications. Your company’s phone calls can
incorporate VoIP to gain the competitive advantage.
Ecological Initiatives
Since you won’t need to travel
as much your will reduce your carbon emissions. A VoIP can now be included if
you report on your corporate social responsibility.
When purchasing a VoIP system,
keep these points in mind:
• A broadband internet connection is needed for VoIP to work
at full capacity
• Where you will be keeping the VoIP system
• The amount of people that will be taking part in the calls
• Where you will be using it
Entry Phone ArrivalBellMerger
Your phone can be used to let
people into the building. A VoIP phone can have the bell for your door
incorporated in it. So if you don’t like getting up to let people into the
building this this could be the perfect option for you.
Call Diversion
When you’re out of the office,
your other phones can have your calls from certain numbers diverted to them. So
any numbers you haven’t approved will be directed to your voicemail straight
away.
Transcribe Voicemails to Email
Your voicemails can be duplicated
and sent to your email address. VoIP can now transcribe your voicemails and
send them to your email address. Now you don’t need to panic to write down
phone numbers and addresses.
Song on Hold
When you place a caller on
hold, you can have background music playing when you using a VoIP system. When
someone is on hold the last thing they want to hear is silence.
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